Scottsdale Public Art

Call for Artists/Request for Qualifications (RFQ)

WestWorld Sports Complex Project

Application Deadline: Monday, July 11, 2022 (11:59 p.m. MST (AZ))

Total Project Budget: $90,000


Summary:

Scottsdale Public Art is accepting qualifications from artists for a permanent public art opportunity located at the WestWorld Sports Complex in Scottsdale, Arizona. Up to three finalists will be selected and paid a $1,500 stipend to do an in-person site visit and interview on the same day (subject to change due to pandemic restrictions). The final selected artist will create a permanent art installation at the site. Artists working in the states of: Arizona, California, Colorado, Utah, Nevada, and New Mexico; United States, who have experience designing, fabricating, and installing projects with a similar budget and scope, are encouraged to apply.

Applications are due by Monday, July 11, 2022 (11:59 p.m. MST (AZ)).


Overview:

Scottsdale Public Art is seeking to contract with an artist to design, fabricate, and install art at the WestWorld Sports Complex. The artwork should represent the spirit of athleticism, sports, and the natural settings of this Scottsdale site.

Potential enhancements could be:

· Pavement etching, LithoCrete, LithoMosaic treatments, and/or sand blasting in the area surrounding the facility building and/or walkway to the sports fields.

· Incorporate art elements into the railings overlooking the fields.


Site Description:
The Sports Complex will be used by the local community and for large tournaments. It is in northern Scottsdale, Arizona at McDowell Mountain Ranch Road and Thompson Peak Parkway. Proposed plans show up to five sports fields being built at this location: ScottsdaleAZ.gov/construction/project-list/build-mulituse-sports-fields-in-the-area-of-bell-road


Public Art Scope and Project Description:

The scope for the public art project focuses on the selected artist designing and installing artistic features that enhance the sports complex facility building area. The facility building area will include a restroom, offices, walkway, shaded plaza area, railing that overlooks the fields, and pathways that lead to the fields. This location has a clear view of the fields and will be heavily utilized. The goal of this art is to bring people together for the enjoyment of sports and the outdoors.

The public art project will consist of selecting an artist who will design, fabricate, and install artistic features that will add public art enhancements that thematically reflect the character of the WestWorld Sports Complex and the natural environment that surrounds the fields. Any work at the site that would require a contractor or design professional, besides the artist selected, and must be completed by a contractor or design professional licensed in the state of Arizona.


Selection Process

An artist selection panel will be convened to evaluate all submissions and select artist finalists for interviews. Pending interviews, one artist and an alternate will be selected for the project. Finalists will receive a $1,500 stipend to cover expenses associated with the in-person site visit and interview. A proposal is not required from finalists selected for interviews.

Selection criteria include the applicant’s professional qualifications, proven ability to complete projects of a similar scope, artistic merit as evidenced by the submitted materials, and demonstrated ability to work with government agencies and stakeholders in the creation of site enhancements for a public art project.

The selected project artist will be recommended by the selection panel for approval by the Scottsdale Public Art Advisory Board, based on the review of images and other application materials. The Advisory Board approves art concepts and the project scope and budget, thereby allowing the artist creative license within the established project plan. Contract and project plan are to be negotiated with Scottsdale Public Art. The Advisory Board reserves the right to reject any or all applications.


Scottsdale Public Art

In 1985, Scottsdale adopted a one percent for art ordinance and established Scottsdale Public Art with the goal of enhancing the quality of life afforded to area residents and visitors. Scottsdale Public Art seeks to incorporate the highest quality art in Scottsdale's public places to enhance the city's cultural and artistic identity and presence. Public art in Scottsdale is meant to combine a spirited perspective of traditional and new iconographies as well as celebrate and invigorate the vitality of public life.

Scottsdale Public Art advocates, promotes, and enables the integration of the work and ideas of artists into many facets of planning, design, and building in the community. Public art effectively invites community participation at all phases, from artist selection to dedication.

Scottsdale Public Art is managed by Scottsdale Arts, a private, nonprofit management organization that administers the arts and cultural affairs of the city of Scottsdale, Arizona, and manages Scottsdale Center for the Performing Arts, Scottsdale Museum of Contemporary Art (SMoCA), and Scottsdale Arts Learning & Innovation.


Scottsdale, Arizona

Scottsdale is the major resort center of the Phoenix metropolitan area. Although not all local major resorts are located in the city, Scottsdale contains the core of specialty shopping, art galleries, recreational facilities, and many of the cultural and sporting events that attract and sustain the local tourism industry. Because of the lack of services in most areas adjacent to the city, Scottsdale’s retail centers, parks, employment centers, and libraries are heavily used by residents outside of the city. The high quality of the visual environment and character areas in the city is an important component of maintaining the tourism industry and civic framework.


Timeline

Subject to change, depending on a variety of factors:

· Monday, July 11, 2022 — Deadline for response to RFQ (11:59 p.m. MST (AZ))

· July-August 2022 — Finalist notifications, interviews

· September 2022 — Artist selection and contract development

· October-December 2022 — Design and approval

· January-March 2023 — Fabrication, site prep, and installation

· April 2023 — Project complete


Eligibility

All artists residing in and working in the state of: Arizona, California, Colorado, Utah, Nevada, and New Mexico; United States, are eligible to apply. Scottsdale Public Art supports diversity and inclusion in all public art calls.


Application Delivery

Applications are being accepted via the Submittable.com website.

Specific proposals are not requested at this stage in the process.

All materials submitted become the property of Scottsdale Public Art.


Submission Requirements:

1. Digital Images: Five digital images of previously completed artwork.

2. Resume or CV: Current professional resume or curriculum vitae (CV), including artist address, email, and phone number. Teams must submit one resume/CV per team member.

3. References: Two professional references.

4. Statement(s) of Intent: Address how the applicant’s previous experience and current artistic direction will result in a successful public art project.


For Further Information

All questions regarding this request for qualifications are to be directed to Victoria Sajadi, public art coordinator for Scottsdale Public Art, at VictoriaS@ScottsdaleArts.org. Please include artist name and contact information in all correspondence.

Scottsdale Arts Learning & Innovation offers programs and experiences to inspire the hearts and minds of our diverse community. One of Learning & Innovation's most expansive programs, Cultural Connections Through the Arts, offers a broad range of school residencies to support classroom curriculum and to elevate aspiring artists to the next level. We are seeking artists and/or educators to lead classroom-based poetry and spoken word residency services.

Service Summary

Artist-educator will lead weeklong, in-school residencies for English language arts classes for grades 6-10 with goals of inspiring students to write, encouraging a deeper level of understanding of and appreciation for poetry’s usages, and, ultimately, helping them to break down barriers and build communities through stories.

Each residency is an independently contracted service. Services may begin as early as September 2021 and extend through May 2022. Residencies are typically formatted five days (one week) with one hour per day, per class. The number of classrooms served will vary by school. Residency service dates can be flexible based upon the availability of the teaching artist and classroom teacher(s). The teaching artist should be prepared to provide a structured lesson plan on each date of service.

Requirements

Artist must be able to:

  • Travel throughout Phoenix, Paradise Valley, and Scottsdale.
  • Obtain an IVP Fingerprint Clearance Card through State of Arizona Department of Public Safety.
  • Educate and engage students in a classroom setting.
  • Be consistent and reliable.
  • Follow all health and safety guidelines as set by local school districts and Scottsdale Arts while performing contracted duties.

Compensation

  • Artist will be paid for residency services at a rate of $55 per hour.
  • Additional preparation hours are included.
  • Approved supplies will be purchased or reimbursed.

The Community Arts Grant program is funded by the City of Scottsdale and administered and managed by Scottsdale Arts. The Community Arts Grant Program provides funding to Scottsdale-based arts and cultural organizations as well as to Valley arts organizations to foster community engagement, professionalism and long-term growth in Scottsdale’s arts community.
The deadline for 2022-2023 Community Arts Grant applications is 11:59 P.M. local time on Friday, July 8th, 2022. 

Any questions regarding the application process can be directed to Cassandra Buruato, Community Arts Grant Administrator, at CassandraB@scottsdalearts.org or (480) 874-4660.


Official notification of grant status (approved or declined) will be sent out by early September.


Grant funds are to be expended for activities occurring between September 1, 2022 and September 1, 2023.  A final project or organizational report must be submitted to Scottsdale Arts within ninety (90) days of the project completion date or by September 30, 2023, whichever date is earlier.  The post-project report must delineate expenditure of funds and describe the success and challenges of the project or, in the case of general operating support, for activities occurring between September 1, 2022 and June 30, 2023.
Whenever possible, organizations receiving a Scottsdale Arts grant are expected to acknowledge this support in programs, press releases, and advertisements with the following language:
This program is made possible in part by a grant from Scottsdale Arts.


ELIGIBILITY & PRIORITIES
Scottsdale Arts welcomes proposals addressing a broad range of initiatives and opportunities to serve the Scottsdale community:
Micro-Project grant (up to $1,000) and Project grant (up to $10,000)

  • Applicants must be a 501(c)(3) non-profit arts or cultural organization
  • Awards will be considered for applications from Scottsdale-based and non-Scottsdale-based organizations that provide specific programs and activities for Scottsdale residents and visitors within Scottsdale.
  • Applicants must have a three-year history of programming prior to the application deadline.


General Operating Support grant (up to $10,000)

  • Applicants must be a 501(c)(3) non-profit arts or cultural organization
  • Applicants must have a primary place of business located physically within the boundaries of the City of Scottsdale
  • Awards will be considered for organizations where 100% of the program is arts-related and clearly pursues strategic plan objectives that advance their long-term institutional vitality and/or program quality.
  • Applicants must have a three-year history of programming prior to the application deadline.


Scottsdale Arts will not consider requests for:

  • Grants to individuals;
  • Multi-year commitments;
  • Building projects, construction, or renovation;
  • Attendance at or travel to conferences, workshops or seminars;
  • Tickets, tables or advertising for fundraising events;
  • After-school programs run by school personnel.


DATA ARTS (FORMERLY THE CULTURAL DATA PROJECT)
All Community Arts Grants applicants will be required to submit their organization’s fiscal information through DataArts. DataArts, formerly the Cultural Data Project, was founded to bring the language and leverage of data to the business of culture. The Cultural Data Profile (CDP) is DataArts’ flagship service, which thousands of cultural nonprofits use annually to report their financial and programmatic information. DataArts seeks to be a catalyst for data-informed decision-making.


The data you provide serves multiple purposes. With it, you can apply for grants, get a clear picture of your organization’s progress, inform your decision-making, and make a stronger case to stakeholders. Enter data once and share it with multiple grant makers and service organizations. Additional features, include the ability to search for new grant opportunities, and use reports and data visualizations to make more informed decisions and tell your organization’s story.


General operating support applicants will need to generate a report based on the organization’s three (3) most recently completed fiscal years. Project applicants will need to generate a Funder Report based on the organization’s last completed fiscal year. For assistance on how to generate your Funder Report through Data Arts click here. Applicants are required to submit their Funder Reports as an attachment to their application. Scottsdale Arts will not have access to this information otherwise. (Micro-project grant applicants are exempt from this requirement).


For more information about DataArts, and assistance with your Funder report, contact DataArts Support Center at 877-707-3282 or help@culturaldata.org.  Additional resources: In-person and Online Workshops, Searchable Knowledgebase, Educational Video Library, Free Online Courses


PROJECT BUDGET (MICRO-PROJECT AND PROJECT GRANTS ONLY)
Project applicants must submit a project budget form which outlines the projected income and expenses for the length of the project. Budget should be balanced, realistic and relevant to the services provided by the project to the Scottsdale community. Additionally, a project budget narrative is required (as part of the project/micro-project grant application). The Project Budget form may be found on our website: https://scottsdalearts.org/community-arts-grant-program/


FACILITIES USE FOR REHEARSALS/PERFORMANCES/EVENTS
Applicants who are soliciting funds for the purpose of renting space/venues to hold rehearsals, performances or events are strongly encouraged to apply to the Scottsdale Center for the Performing Arts’ (“SCPA”) Non-Profit Rental Support Program (“NPRSP”). The NPSRP provides qualifying organizations with a rental fee waiver, providing the organization the opportunity to utilize SCPA facilities for a reduced cost (other SCPA charges may apply). This policy is intended to provide a structure and process for providing rental fee support to community organizations, which is open, transparent, legal and equitable, and furthers the aims and objectives of Scottsdale Arts. For more information, please go online to https://scottsdaleperformingarts.org/wp-content/uploads/2019/05/2019-2020-Nonprofit-Rental-Support-Program-Packet.pdf


SCORING CRITERIA


MICRO- PROJECTS PROJECTS

Up to $1,000 Up to $10,000
The scoring of applications is based the following categories:


IMPACT:

  • Impact of the project on the Scottsdale Community
  • Project fulfills a particular cultural need in the Scottsdale community
  • Project serves a diverse population of Scottsdale residents
  • Proposal demonstrates collaborations with other organizations; project has shared ownership and responsibilities of all partners, including fiscal agents where appropriate
  • Project shows a unique impact on the community

QUALITY:

  • Overall quality of the Project
  • Qualifications, background and experience of the artists/consultants involved
  • Effective use of the artists’/consultants’ skills in the project
  • How well the project’s goals and activities support the mission of the applicant organization

CAPABILITY:

  • Applicant’s ability to complete the project
  • Applicant possesses the resources and expertise to administer the proposed project
  • Applicant demonstrates how they have sustained throughout the pandemic and the challenges they now face.
  • Applicant demonstrates success in managing previous, similar projects
  • Proposal provides evidence of effective planning and sound evaluation methods

BUDGET:

  • Appropriateness of the project budget
  • Project costs are appropriate to the services provided, budget is realistic for proposed project
  • Budget is balanced and accurate with numbers provided for pre and post pandemic
  • Evidence of funding for the project are listed (by applicant and/or other support)


SCORING CRITERIA


ORGANIZATION SUPPORT

Up to $10,000
The scoring of applications is based on the following categories:


IMPACT:

  • Impact of the organization on the Scottsdale Community
  • Organization fulfills a particular cultural need in the Scottsdale community
  • Organization shows strong collaborations with other partners/schools in the community; demonstrates shared ownership and responsibilities of all partners, including fiscal agents where appropriate
  • Organization differentiates itself from those that are similar

QUALITY:

  • Overall quality of the organization
  • Applicant clearly conveys the mission and vision of its organization
  • Applicant demonstrates the manner in which the organization’s goals and activities support the mission of the organization
  • Qualifications, background and experience of the artists/consultants involved
  • Effective use of the artists’/consultants’ skills in the project

CAPABILITY:

  • Applicant’s ability to carry out services that benefit Scottsdale
  • Applicant provides a clear, strong strategic plan for its organization
  • Organization demonstrates how they have sustained throughout the pandemic and the challenges they now face.
  • Organization provides evidence of effective planning and evaluation methods
  • Organization shows ability to continue in the face of major leadership/organizational changes

FINANCIAL STATUS:

  • Condition of the organization’s finances
  • Organization costs are appropriate and relevant to the services provided
  • Financials are balanced and accurate
  • Evidence of funding is listed (by applicant and/or other support)


APPLICATION CHECKLIST
Please use this list to ensure that all items have been reviewed and/or submitted in order to complete the application process:

  • Completed Application
  • Project budget form (for project and micro-grants ONLY).
  • Current IRS letter identifying 501(c)3 status or evidence that the applicant is an agency/department of local government.
  • Board of Directors/Trustees Roster for current fiscal year.
  • Supplemental materials (letters of commitment from partner organizations, schools or promotional brochures, etc.)
  • Signed MOU or letter of agreement between applicant organization and fiscal agent (if applicable), specifying the fiscal responsibilities of both parties.
  • CDP Funder Report exported from http://www.culturaldata.org/  (micro-grant applicants will disregard)


** The above must be submitted via Submittable by 11:59 pm local time on Friday, July 8th, 2022 (Applications received after this time will not be considered)

The Community Arts Grant program is funded by the City of Scottsdale and administered and managed by Scottsdale Arts. The Community Arts Grant Program provides funding to Scottsdale-based arts and cultural organizations as well as to Valley arts organizations to foster community engagement, professionalism and long-term growth in Scottsdale’s arts community.  

The deadline for 2022-2023  Community Arts Grant applications is 11:59 P.M. local time on Friday, July 8th, 2022.
Any questions regarding the application process can be directed to Cassandra Buruato, Community Arts Grant Administrator, at CassandraB@scottsdalearts.org or (480) 874-4660.


Official notification of grant status (approved or declined) will be sent out by early September.


Grant funds are to be expended for activities occurring between September 1, 2022 and September 1, 2023.  A final project or organizational report must be submitted to Scottsdale Arts within ninety (90) days of the project completion date or by September 30, 2022, whichever date is earlier.  The post-project report must delineate expenditure of funds and describe the success and challenges of the project or, in the case of general operating support, for activities occurring between September 1, 2022 and June 30, 2023.


Whenever possible, organizations receiving a Scottsdale Arts grant are expected to acknowledge this support in programs, press releases, and advertisements with the following language:
This program is made possible in part by a grant from Scottsdale Arts.



ELIGIBILITY & PRIORITIES
Scottsdale Arts welcomes proposals addressing a broad range of initiatives and opportunities to serve the Scottsdale community:

Micro-Project grant (up to $1,000) and Project grant (up to $10,000)

  • Applicants must be a 501(c)(3) non-profit arts or cultural organization
  • Awards will be considered for applications from Scottsdale-based and non-Scottsdale-based organizations that provide specific programs and activities for Scottsdale residents and visitors within Scottsdale.
  • Applicants must have a three-year history of programming prior to the application deadline.

General Operating Support grant (up to $10,000)

  • Applicants must be a 501(c)(3) non-profit arts or cultural organization
  • Applicants must have a primary place of business located physically within the boundaries of the City of Scottsdale
  • Awards will be considered for organizations where 100% of the program is arts-related and clearly pursues strategic plan objectives that advance their long-term institutional vitality and/or program quality.
  • Applicants must have a three-year history of programming prior to the application deadline.


Scottsdale Arts will not consider requests for:

  • Grants to individuals;
  • Multi-year commitments;
  • Building projects, construction, or renovation;
  • Attendance at or travel to conferences, workshops or seminars;
  • Tickets, tables or advertising for fundraising events;
  • After-school programs run by school personnel. 





DATA ARTS (FORMERLY THE CULTURAL DATA PROJECT)
All Community Arts Grants applicants will be required to submit their organization’s fiscal information through DataArts. DataArts, formerly the Cultural Data Project, was founded to bring the language and leverage of data to the business of culture. The Cultural Data Profile (CDP) is DataArts’ flagship service, which thousands of cultural nonprofits use annually to report their financial and programmatic information. DataArts seeks to be a catalyst for data-informed decision-making. 


The data you provide serves multiple purposes. With it, you can apply for grants, get a clear picture of your organization’s progress, inform your decision-making, and make a stronger case to stakeholders. Enter data once and share it with multiple grant makers and service organizations. Additional features, include the ability to search for new grant opportunities, and use reports and data visualizations to make more informed decisions and tell your organization’s story.


General operating support applicants will need to generate a report based on the organization’s three (3) most recently completed fiscal years. Project applicants will need to generate a Funder Report based on the organization’s last completed fiscal year. For assistance on how to generate your Funder Report through Data Arts click here. Applicants are required to submit their Funder Reports as an attachment to their application. Scottsdale Arts will not have access to this information otherwise. (Micro-project grant applicants are exempt from this requirement).


For more information about DataArts, and assistance with your Funder report, contact DataArts Support Center at 877-707-3282 or help@culturaldata.org.  Additional resources: In-person and Online Workshops, Searchable Knowledgebase, Educational Video Library, Free Online Courses


PROJECT BUDGET (MICRO-PROJECT AND PROJECT GRANTS ONLY)
Project applicants must submit a project budget form which outlines the projected income and expenses for the length of the project. Budget should be balanced, realistic and relevant to the services provided by the project to the Scottsdale community. Additionally, a project budget narrative is required (as part of the project/micro-project grant application). The Project Budget form may be found on our website: https://scottsdalearts.org/community-arts-grant-program/


FACILITIES USE FOR REHEARSALS/PERFORMANCES/EVENTS
Applicants who are soliciting funds for the purpose of renting space/venues to hold rehearsals, performances or events are strongly encouraged to apply to the Scottsdale Center for the Performing Arts’ (“SCPA”) Non-Profit Rental Support Program (“NPRSP”). The NPSRP provides qualifying organizations with a rental fee waiver, providing the organization the opportunity to utilize SCPA facilities for a reduced cost (other SCPA charges may apply). This policy is intended to provide a structure and process for providing rental fee support to community organizations, which is open, transparent, legal and equitable, and furthers the aims and objectives of Scottsdale Arts. For more information, please go online to https://scottsdaleperformingarts.org/wp-content/uploads/2019/05/2019-2020-Nonprofit-Rental-Support-Program-Packet.pdf


SCORING CRITERIA
MICRO- PROJECTS PROJECTS
 Up to $1,000 Up to $10,000


The scoring of applications is based the following categories:


IMPACT: 

  • Impact of the project on the Scottsdale Community 
  • Project fulfills a particular cultural need in the Scottsdale community
  • Project serves a diverse population of Scottsdale residents
  • Proposal demonstrates collaborations with other organizations; project has shared ownership and responsibilities of all partners, including fiscal agents where appropriate
  • Project shows a unique impact on the community



QUALITY: 

  • Overall quality of the Project 
  • Qualifications, background and experience of the artists/consultants involved
  • Effective use of the artists’/consultants’ skills in the project
  • How well the project’s goals and activities support the mission of the applicant organization



CAPABILITY: 

  • Applicant’s ability to complete the project 
  • Applicant possesses the resources and expertise to administer the proposed project
  • Applicant demonstrates how they have sustained throughout the pandemic and the challenges they now face. 
  • Applicant demonstrates success in managing previous, similar projects
  • Proposal provides evidence of effective planning and sound evaluation methods



BUDGET: 

  • Appropriateness of the project budget 
  • Project costs are appropriate to the services provided, budget is realistic for proposed project
  • Budget is balanced and accurate with numbers provided for pre and post pandemic
  • Evidence of funding for the project are listed (by applicant and/or other support)


SCORING CRITERIA


ORGANIZATION SUPPORT
Up to $10,000


The scoring of applications is based on the following categories:

IMPACT: 

  • Impact of the organization on the Scottsdale Community 
  • Organization fulfills a particular cultural need in the Scottsdale community
  • Organization shows strong collaborations with other partners/schools in the community; demonstrates shared ownership and responsibilities of all partners, including fiscal agents where appropriate
  • Organization differentiates itself from those that are similar



QUALITY:

  • Overall quality of the organization 
  • Applicant clearly conveys the mission and vision of its organization
  • Applicant demonstrates the manner in which the organization’s goals and activities support the mission of the organization
  • Qualifications, background and experience of the artists/consultants involved
  • Effective use of the artists’/consultants’ skills in the project



CAPABILITY:

  • Applicant’s ability to carry out services that benefit Scottsdale
  • Applicant provides a clear, strong strategic plan for its organization
  • Organization demonstrates how they have sustained throughout the pandemic and the challenges they now face. 
  • Organization provides evidence of effective planning and evaluation methods
  • Organization shows ability to continue in the face of major leadership/organizational changes



FINANCIAL STATUS:

  • Condition of the organization’s finances
  • Organization costs are appropriate and relevant to the services provided
  • Financials are balanced and accurate
  • Evidence of funding is listed (by applicant and/or other support)



APPLICATION CHECKLIST
Please use this list to ensure that all items have been reviewed and/or submitted in order to complete the application process:

  • Completed Application 
  • Project budget form (for project and micro-grants ONLY).
  • Current IRS letter identifying 501(c)3 status or evidence that the applicant is an agency/department of local government.
  • Board of Directors/Trustees Roster for current fiscal year.
  • Supplemental materials (letters of commitment from partner organizations, schools or promotional brochures, etc.)
  • Signed MOU or letter of agreement between applicant organization and fiscal agent (if applicable), specifying the fiscal responsibilities of both parties.
  • CDP Funder Report exported from http://www.culturaldata.org/  (micro-grant applicants will disregard) 



** The above must be submitted via Submittable by 11:59 pm local time on Friday, July 8th, 2022 (Applications received after this time will not be considered)

Scottsdale Arts